Japan Visa DoctorJapan Visa Doctor

Privacy Policy

Aoshima Administrative Scrivener Office (“we”, “our”, or “the Office”) recognizes the importance of personal information collected through “Japan Visa Doctor” (“the Service”) and handles it in compliance with the Act on the Protection of Personal Information of Japan and other applicable laws, as set forth in this Privacy Policy (“this Policy”).

Last updated: January 10, 2026

Article 1 (Information We Collect)

We may collect the following information in connection with providing the Service.

1. Information entered by users

  • Information regarding current residence status
  • Length of stay in Japan
  • Income-related information
  • Marital status and spouse's nationality
  • Tax payment status
  • Other attribute information necessary for the assessment

2. Automatically collected information

  • IP address
  • Browser type and version
  • Operating system
  • Date and time of access
  • Referrer (referring URL)
  • Cookie information
  • Other technical information recorded in access logs

3. Information collected through the contact form

  • Name
  • Email address
  • Subject of inquiry
  • Content of inquiry

Article 2 (Purpose of Use)

We use the collected information for the following purposes.

  1. Providing the AI-powered residence status eligibility assessment service
  2. Operating, maintaining, and improving the Service
  3. Analyzing usage and creating statistical data (after processing into a non-personally identifiable format)
  4. Preventing unauthorized access and misuse
  5. Responding to inquiries
  6. Sending important notices regarding the Service
  7. Providing information about new features and related services (only with user consent)

Article 3 (Disclosure to Third Parties)

We will not disclose users' personal information to third parties except in the following cases.

  1. When the user has given consent
  2. When required by law
  3. When necessary for the protection of life, body, or property of an individual and it is difficult to obtain the consent of the person
  4. When especially necessary for improving public health or promoting the sound development of children and it is difficult to obtain the consent of the person
  5. When it is necessary to cooperate with a national government organization, a local government, or an individual or entity entrusted by either in executing affairs prescribed by law

Use of External API in the AI Assessment Service

The Service uses the Gemini API provided by Google for the AI assessment function. During the assessment, information entered by the user (residence status, income bracket, etc.) is sent to the Gemini API in a non-personally identifiable format. While we ask users not to enter personally identifiable information in free-text fields of the assessment form, if a user chooses to include personal information, such information may also be sent to the Gemini API. For information on how Google handles personal data, please refer to Google's Privacy Policy.

Use of Email Delivery Service

The Service uses “Resend”, an email delivery API service, for the purpose of allowing administrators to review assessment results and input data, and to improve service quality and operational management. Information entered by users is sent via Resend to an email address managed by the Office and stored there. For information on how Resend handles data, please refer to Resend's Privacy Policy.

Article 4 (Cookies and Tracking Technologies)

The Service may use cookies and similar tracking technologies to improve user experience and enhance the Service.

1. What are Cookies?

Cookies are small text files that a website sends to your browser and stores on your device. They allow the website to remember your settings and past access information.

2. Google Analytics

The Service may use Google Analytics, an access analysis tool provided by Google. Google Analytics uses cookies to collect information about how users interact with the Service, but does not collect personally identifiable information. Collected data is managed in accordance with Google's Privacy Policy. To opt out of Google Analytics data collection, please use the opt-out add-on provided by Google.

3. Managing Cookies

Users can refuse to accept cookies through their browser settings. However, please note that some features of the Service may not function properly if cookies are disabled.

Article 5 (Information Security)

We take necessary and appropriate measures to prevent leakage, loss, or damage of collected information and to ensure its security.

  • Use of SSL/TLS encrypted communications
  • Proper management of access permissions
  • Implementation of security software
  • Regular security audits

Article 6 (Data Retention Period)

We retain collected information for the period necessary to fulfill the purposes of use. Assessment information entered through the Service is not permanently stored in databases on web servers; however, for operational management and quality improvement purposes, it may be sent to the Office via the email delivery service described in Article 3 and retained as email records. The Office endeavors to delete such emails within 12 months from the date of receipt. Technical information such as access logs is retained for up to 12 months for security and service improvement purposes, after which it is appropriately deleted or anonymized.

Article 7 (Your Rights)

Users may make the following requests to the Office based on the Act on the Protection of Personal Information and other applicable laws.

  1. Request for disclosure of retained personal data
  2. Request for correction, addition, or deletion of retained personal data
  3. Request for suspension of use or erasure of retained personal data
  4. Request for cessation of third-party disclosure of retained personal data

To make any of the above requests, please contact us through the contact information provided below. We will respond within the period prescribed by law after verifying your identity.

Article 8 (Access from Outside Japan)

The Service is primarily intended for use within Japan, but we recognize that it may be accessed from outside Japan. The use of the Service and the interpretation of this Policy are governed by Japanese law. Users accessing from the EU/EEA may have rights under the GDPR (General Data Protection Regulation). If you have any questions, please contact us through the contact information provided below.

Article 9 (Changes to This Policy)

We may revise this Policy as necessary due to changes in laws and regulations, modifications to the Service, or other reasons. The revised Privacy Policy shall take effect from the time it is posted on the Service. We will notify users on the Service in the event of significant changes.

Article 10 (Contact)

For inquiries regarding this Policy or requests concerning personal information, please contact us at:

Aoshima Administrative Scrivener Office (Personal Information Protection Manager)

Location: Yaizu City, Shizuoka Prefecture, Japan

Email: visa.checker.jp@gmail.com

End of Policy